NCSM By-Laws Article II

Revised April, 2008

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President Past President President-Elect First Vice President Second Vice President Regional Director Secretary Treasurer

Article II Duties of the Officers
Sect. 1:	The President shall:
(a)	Serve as executive officer of NCSM and as Chair of the Board, using his/her centralizing leadership and direction to unify and focus on the continuation and furtherance of the purposes of NCSM. The President shall be an ex-officio member of all committees.
(b)	Organize and publish an agenda for Board meetings concerning topics of vital concern to NCSM and provide adequate time for discussion and committee work.
(c)	Preside at all Board meetings and at the annual NCSM business meeting.
(d)	Appoint committee chairpersons as provided by the Constitution and By-Laws. Each chairperson is to receive a written description of the committee task within one month of appointment.
(e)	Forward to the NCTM Representative copies of any correspondence resulting from the NCTM-NCSM relationship.
(f)	Work with the Executive Director to facilitate delivery of contract services and to review biannually the entire portfolio of contracts.
(g)	Implement an annual review process for the Executive Director and other NCSM employees.
(h)	Prepare an annual report for the NCSM membership following the strategic planning meeting of the Board.
(i)	Facilitate the study of the future needs and direction of NCSM.
(j)	Exercise leadership in assisting the Board to develop on-going activities of NCSM.
(k)	Represent NCSM or appoint NCSM representatives to appropriate forums.
(l)	Have final signing authority on all NCSM contracts.
(m)	Ensure that job descriptions for all appointed positions are listed in the Board Resource Manual.
(n)	Perform such other duties as shall be assigned by the Board.
Sect. 2:	The Past-President shall:
(a)	Serve on the NCSM Executive Committee.
(b)	Assist the President relative to the transfer of office.
(c)	Serve in an advisory capacity in order to enable the officers to carry out the purposes of NCSM and to better serve the membership.
(d)	Act as a major advisor to the President.
(e)	Serve as member of the Conference Committee for the annual meeting.
(f)	Serve in lieu of the President when necessary.
(g)	The Past-President shall assume the presidency immediately should the President be unable to complete the term of office, or upon acceptance of the President's written resignation.
(h)	Work with the Secretary in compiling the records of the previous two years.
(i)	Assume such duties as the President and/or the Board may determine.
Sect. 3:	The President Elect shall:
(a)	Serve on the NCSM Executive Committee.
(b)	Serve as a member of the Conference Committee for the annual meeting.
(c)	Serve in lieu of the President when appropriate.
(d)	Prior to taking office as President, prepare a list of appointed nominees for Board approval. This list is to be presented to the Board for approval prior to the Board meeting immediately preceding the annual meeting.
(e)	The President-Elect shall accede to the presidency immediately should the President be unable to complete the term of office, or upon acceptance of the President's written resignation.
(f)	Assume such duties as the President and/or Board may determine.
Sect. 4:	The First Vice President shall:
(a)	Serve on the NCSM Executive Committee.
(b)	Serve as chairperson of the Program Committee for the annual meeting and perform the duties of the Chair of the Program Committee outlined in the Annual Conference Planning Manual.
(c)	Serve as executive officer of the Board whenever the President, Past-President and President Elect are unavailable.
(d)	Assume such duties as the President and/or Board may determine.
Sect. 5:	The Second Vice President shall:
(a)	Serve on the NCSM Executive Committee.
(b)	Serve as a member of the Program Committee and as the Volunteer Recruitment and Management Chairperson for the annual meeting during the year in office.
(c)	Begin the duties of the Program Chair for the subsequent Annual Conference.
(d)	Assume such duties as the President and/or Board may determine.
Sect. 6:	A Regional Director shall:
(a)	Reside or be employed in the region represented. If during the term of office a Director moves from the region, a new Director shall be appointed by the President.
(b)	Represent the region at all Board meetings.
(c)	Organize events for NCSM members at NCTM and/or other meetings within the region as appropriate.
(d)	Plan meetings for NCSM members at any NCTM conference scheduled through December of the year the Director's term expires.
(e)	Promote membership and recruit and retain members within the NCSM regions.
(f)	Invite mathematics leaders to participate in NCSM activities.
(g)	Recommend members from the region to be considered by the Nominations Committee as candidates for NCSM offices.
(h)	Seek Glenn Gilbert National Leadership Award nominees.
(i)	Prepare written reports of regional activities to be submitted at Board meetings as requested.
(j)	Write and solicit articles for official NCSM publications from NCSM members within the region.
(k)	Serve as a member of the Conference Committee for the annual meeting when the meeting is in the Director's region and perform duties as outlined in the Annual Conference Manual.
(l)	Serve, if requested, on the NCSM Executive Committee.
(m)	Assume such duties as the President and/or Board may determine.
Sect. 7:	The Secretary shall:
(a)	Keep the minutes of all NCSM business and Board meetings and post minutes on the Board-only portion of the NCSM Web site.
(b)	Work with the President to prepare a synopsis of Board and business meetings to be disseminated to the membership.
(c)	Assist the Past-President in compiling the records of the previous two years.
(d)	Assume such duties as the President and/or Board may determine.
Sect. 8:	The Treasurer shall:
(a)	Receive and account for all monies of NCSM and deposit these funds in a bank approved by the Board.
(b)	Pay all routine bills and such other debts as approved by the Board.
(c)	Prepare an Annual Financial Report which shall be submitted to the NCSM membership. NCSM's fiscal year shall be from July 1 to June 30.
(d)	Prepare and submit the Annual Renewal of Affiliation Form to NCTM.
(e)	Submit the treasury records to an audit committee annually or when there is a change of Treasurer.
(f)	Assume such duties as the President and/or Board may determine.

Article I: Board of Directors Article II: Duties of Officers Article III: Committees Article IV: Nominations and Elections Article V: Membership Dues Article VI: Amendments